NAMA : AULIA PRATIWI
NPM : 21214826
KELAS : 3EB31
a.
Requesting
a services
November
28, 2016
Borobudur Hotel
Jl. Lapangan Banteng Selatan
No. 1, Ps. Baru, Sawa Besar,
Kota Jakarta Pusat, Daerah
Khusus Ibukota Jakarta
10710
Dear Sir/Madam,
I tried reaching you on phone but
could not connect. I am the Human Resources Development team of PT. K&M would like to book a conferencen hall
in your hotel. We need to conduct a training session for the newly joined
employees.
We
are palnning to run this event on 16th, 17th and 18th of December 2016 from 8
am to 3 pm. According to my estimations, I will need to be accomodated for at
least one hundred and fifty people. We will need a big conference hall to
accomodate our members and a smaller room.
We
will need thirty round tables with five chairs in each table, a microphone, a
projector and a good sound system in the conference hall. In the smaller room,
we need three rectangular tables, three long sofas, and a monitor.
We
would also like the hotel to arrange for lunch. I would appreciate your faxing
me the menu choices as soon as possible, but no later than Friday, December 5th.
We
would like to know the projected costs for our three days event. You do not
need to include the lunch catering costs at this time. colud you fax or e-mail
me your cost projections by 5th? I will give you the final confirmation of our
reservation by close of business on the 5th.
I
want to thank you for your help. Please feel free to reach me at 021-76890765
to decide on a face to face meeting in order to discuss everything in detail.
Hope to get the venue for those dates and information regarding the terms and
conditions.
Best
Wishes,
Aulia
Pratiwi
Human
Resources Development Team
b.
Confirming
a services
Borobudur
Hotel
Jakarta
10710
December 6, 2016
Ms. Aulia Pratiwi
Human Resources Development Team
PT. K&M
Jakarta, 17165
Dear Ms. Aulia,
Thank you for your November 28
letter expressing interest in Borobudur Hotel. This letter will confirm your
plan to book a conference hall in our hotel.
We understand your company would
like to reserve our conference facilities December 16,17, and 18. At least a
one hundred and fifty people will attend your meeting. You will need a big
conference hall and a smaller room.
As you requested, we will provide
thirty round tables with five chairs in each table, a microphone, and a
projector in the conference hall, as well as a sound system. We understand that
you are bringing your own computer. We need to know the computer’s model and
operating system. Please provide us this information one week before the start
of the conference.
In the smaller room, we will
provide three rectangular tables, three long sofas, and a monitor. This request can be sbmitted
one week before the conference.
We will provide a buffet lunch. The
menu choices were faxed to you yesterday. Please tell us your menu selections
one week before the conference.
As you requested, I faxed the
projected cost yesterday. After you decide on required equipment and the type
of luch, we can finalize the cost estimate.
I appreciate having the opportunity
to plan your meeting. We invited you to come to our hotel to look our
facilities and face to face meeting in order to discuss everything in detail
anytime you can.
Sincerely,
Sofia Octa
Meeting Planner
